Company Secretary Assistant

Company Secretarial Assistant/(Governance Officer) 

Contract Type: Permanent

Location: Hybrid (minimum 20% on-site in our Oxford Science Park office)

About Us

We’re Nominet – a world-leading domain name registry operating at the heart of the UK internet. While we're best known for running. UK domains, we also help to protect public services from cyber threats. As a public benefit company, our work has a positive impact on society. We’ve donated millions to projects that use technology to improve people’s lives and have committed to delivering £60m worth of support over the next three years.

About the role

To assist the Company Secretary to ensure that Nominet’s governance arrangements are carried out following best practice, relevant legislation, and Nominet’s suite of governing documents. 

Responsibilties 

Governance Meetings 

• Maintaining the corporate governance calendar 

• Scheduling Board and Committee Meetings 

• Assisting the Company Secretary in the preparation and distribution of meeting packs 

• Attending and drafting board and committee minutes and recording actions 

• Managing the logistics for board and committee meetings 

Statutory Books and Entity Management 

• Maintaining statutory books in accordance with Companies Act requirements for Nominet UK and subsidiaries, including the Register of Directors and the Register of Interests 

• Completing annual returns and other documents required by Companies House  

• Setting up board meetings for subsidiary companies and preparing written resolutions for approval by directors and minutes 

Dealing with stakeholders 

• Responding to queries from board members and other internal stakeholders on governance arrangements  

AGM and NED elections 

• Supporting the Company Secretary with the delivery of the AGM and NED elections 

Ad hoc projects 

• Contributing and maintaining the Corporate Governance Handbook which sets out checklists, processes and guidance notes 

• Maintaining the register of corporate policies 

• Support on other projects as required 

• Maintaining the Company Secretary SharePoint site. 

About you and your experience

• Previously worked in a governance role or similar 

• Experience of working with senior stakeholders 

• An effective communicator with excellent interpersonal skills  

• Strong organisational and planning skills  

Desirable  

• Chartered Governance Institute UK & Ireland qualification or willingness to work towards those 

• Degree in law or business-related subject 

What we offer

• 30 days annual leave plus bank holidays, with the ability to purchase an additional 5 days
• Early Friday finish, 4 and a half day working week
• Bupa private healthcare + Employee Assistance Programme
• Electric vehicle scheme with on-site charging points
• Rewards platform with access to discounts at hundreds of shops, restaurants etc.
• MediCash discounts on routine healthcare including optical, dental and much more
• Company and individual performance-based annual bonus

Please note, all roles working for Nominet will be subject to a Baseline Personnel Security Standard (BPSS) check. Some roles will require additional security clearance due to the nature of their work.  Nominet is also unable to offer Visa Support in any capacity.

We’re proud to be an Equal Opportunity Employer, and we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone.
If there are any adjustments we could make to the recruitment and selection process to support you, please let us know.