Personal Assistant

Date: 7 Nov 2025

Location:

Oxford, GB, OX4 4DQ

Company: Nominet

Contract Type: Permanent

Location: Hybrid, with a minimum of 20% in the Oxford office per month

About Us:

We’re Nominet – a world-leading domain name registry operating at the heart of the UK internet. While we're best known for running .UK domains, our DNS expertise also underpins critical internet infrastructure that government services, including the NHS, rely on.

As a public benefit company, our work has a positive impact on society. We’ve donated millions to projects that use technology to improve people’s lives and have committed to delivering £60m worth of support over the next three years.

The Role:

This is a varied and rewarding role, ideal for someone who thrives in a fast-paced, dynamic environment. You’ll work closely with members of the Executive Leadership Team (ELT) and the Company Secretary team, ensuring their schedules, priorities, and commitments are managed seamlessly.

You’ll play a key role in keeping the organisation running smoothly, anticipating needs, managing complex logistics, and enabling senior leaders to focus on what matters most. You’ll also collaborate with the wider PA team to provide cover and continuity across the Executive and Board functions when required.

What You'll Be Doing:

Diary & Meeting Management

Manage complex diaries for the Executive Leadership Team (ELT) and Company Secretary, coordinating internal and external meetings, offsites, and events.
Ensure leaders are fully briefed ahead of meetings, with all papers, actions, and follow-ups delivered on time.
Record and distribute meeting minutes and action logs, following up on progress as required.

Board & Governance Support

Coordinate logistics for Board, Committee meetings and events, including venue arrangements, catering, accommodation and travel.
Maintain accurate records of Board actions and ensure timely completion of follow-ups.
Support the preparation of agendas, papers, and reports for the Board and Executive Leadership Team.

Event & Travel Coordination

Plan and coordinate Executive and Board events, offsites, and external visits.
Arrange complex domestic and international travel, including visas, itineraries, accommodations, and transfers.
Collaborate with internal teams (Events, Facilities, etc.) to ensure smooth delivery of all logistics.

Administrative & Project Support

Prepare, proof, and format presentations, reports, and correspondence to a high standard.
Manage confidential documents and sensitive information with discretion.
Collate and process expenses for the Executive Leadership Team, ensuring compliance with policy.

Collaboration & Proactive Support

Work closely with the wider PA team to provide cover and continuity across the Executive and Board functions.
Act as a proactive partner to senior leaders — anticipating needs, prioritising tasks, and supporting seamless operations.

About You:

Proven experience supporting senior executives in a fast-paced environment, with the ability to work across multiple teams and balance competing priorities effectively.
Exceptional organisational skills with a keen eye for detail.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools such as SharePoint.
Experience designing and improving administrative workflows, with a strong focus on automation, AI tools, and business intelligence platforms such as Power BI to enhance efficiency.
Adaptable, proactive, and calm under pressure, able to manage competing priorities with professionalism and discretion.

What To Expect Next:

1st stage: Introduction call with a member of the TA team (30 mins)

2nd stage: Hiring manager interview (60 mins, via Teams)

3rd stage: Practical assessment & Values Interview (90 mins, onsite in our Oxford office)

What We Offer:

Hybrid & Flexible Working
Early Finish Friday – Working week of 34 hours with full-time pay. (Finish at midday on Friday) 
30 days of annual leave plus bank holidays, with the ability to purchase an additional 5 days. 
Private Medical Insurance + Employee Assistance Programme 
Medicash
Pension Scheme (Matched to 7%)
Annual Bonus Scheme 
Family Leave (Enhanced)
Electric vehicle scheme with on-site charging points* 
Rewards platform with access to discounts at hundreds of shops, restaurants etc.*
*Flexible Benefits

Diversity Statement:

We're passionate about creating a workplace where every individual is valued, respected, and empowered. Somewhere we can benefit from all forms of diversity and discover the true value in our differences. If there are any adjustments we could make to the recruitment and selection process to support you, please let us know

Security Statement

Nominet is committed to the safeguarding and welfare of the internet and expects all employees and volunteers to share this commitment by participating in the relevant security and screening processes. All roles working for Nominet will be subject to a Baseline Personnel Security Standard (BPSS) check. Some roles due to the nature of their work, will require additional security clearance.